Confirmation Administrator

Company: Enbridge Employee Services Inc
Location: Houston
Posted on: October 23, 2024

Job Description:

Posting End Date:
November 01, 2024

Employee Type:
Regular-Full time

Union/Non:
This is a non-union position

The Confirmation Administrator will be responsible for preparing, administering and maintaining confirmations for Crude Oil transactions, Power financial and physical transactions for Tidal Energy Marketing (US) L.L.C. ("TEMUS") in accordance with internal procedures, risk controls and audit requirements.

We offer opportunities for career development, growing your knowledge and skills, and an exciting career with competitive benefits and pension package including generous time off.

Apply today to this excellent opportunity on our diverse team! #joinourteam

What You Will Do:

• Prepare Crude Oil transaction confirmations ranging in complexity from basic to complex.
  
• Review externally prepared Crude Oil transaction confirmations and compare to internal systems, as applicable, to ensure deal parameters and any additional information are accurately reflected in the confirmations.
  
• Provide back-up support to the Sr. Advisor Financial Confirmations role in preparing, administering, negotiating and verifying Financial Confirmations which include Interest Rate, FX and corporate commodity and equity transactions for Enbridge Corporate entities, ensuring transactional risk is mitigated by timely and accurate verification per applicable Risk Policies, SOX and audit requirements.
  
• Responsible to ensure monthly, adhoc and 1st of month pricing is updated timely and accurately into Egistix system, for Accounting's monthly settlements
  
• Liaise with internal personnel (Contract Negotiator, Accounting, Pricing Analyst and Traders) to ensure accuracy of transaction confirmation terms.
  
• Liaise with external counterparties to ensure correctness and mutual acceptance of transaction confirmation terms.
  
• Follow the Contracts Policy and Records Management Policy for all confirmations issued for execution in an organized and up-to-date manner.
  
• Data entry and validation of transaction terms using Egistix, ICE eConfirm and OpenLink.
  
• Provide support to the Contract Negotiator, by providing increased independence and accountability for drafting, reviewing and amending agreements, ensuring all contracts align with the Contracts Policy and related procedures.
  
• Manage Contracts SharePoint Site of all TEMUS crude oil contracts issued for execution in an organized and up-to-date manner to enable control of document flow, follow up on outstanding matters and ensuring timely execution of documents.
  
• Provide internal and external auditors detailed walkthrough of all controls on an annual basis. Possess solid understanding of control environments for confirmations area to identify and report Risk policy violations and non-compliance items.
  
• Working with the Contract Negotiator, to ensure all confirmations affected by Force Majeures are retrieved for responses to affected counterparties.
  
  
  
  Who You Are:
  
  Required:
  
  
  • University degree or college diploma in business / commerce or equivalent work experience
    
  • Excellent attention to detail
    
  • Ability to multi-task in a fast paced environment
    
  • Strong organizational and time management skills
    
  • Strong written, oral communication and interpersonal skills
    
  • Proficient in Word, Sharepoint and Excel
    
  • Ability to work well alone and within a team environment
    
  • Positive attitude and self-starter
    
  • Ability to adapt to and be open to change
    
    
    
    Preferred:
    
    
    • Confirmation related experience or administrative commodity experience
      
      
      
      Working Conditions:
      
      
      • Open Office Environment
        
      • Flex-Work: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge's FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid
        
        
        
        Physical Requirements include but are not limited to:
        
        Grasping, kneeling, light - moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
        
        Mental Requirements (Both Field & Office) include but are not limited to:
        
        Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
        
        Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer .We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com .
        
        Information For Applicants:
        
        • Applications can be submitted via our online recruiting system only.
        • We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
        • Final candidates for this position may be required to undergo a security screening, including a criminal records check.
          
          To learn more about us, visit www.enbridge.com

Keywords: Enbridge Employee Services Inc, Baytown , Confirmation Administrator, Accounting, Auditing , Houston, Texas