Executive Assistant

Company: Allied Fire Protection
Location: Pearland
Posted on: November 1, 2024

Job Description:

EXECUTIVE ASSISTANTJOB DESCRIPTIONJob Responsibilities include but are not limited to: Coordinating meetings, lunches, schedules and travel booking needs for each Senior Leadership Team memberMonitor progress of current actions, share key details, updates and on target or delays on scheduled itemsAddress team member emails, filter and distribute to needed partiesMaintain meeting updates, deadlines and share scheduling conflictsProcess expense report for leadersFollow Ups from MeetingsCombined notes from the team and key partiesShare Action Items with deadlines and distributeCollaborate with key stakeholders and team members for follow through of project completionCreate internal department procedures for better process flow and coordinationOther duties as assignedKnowledge:Associate or bachelor's degree preferredWork Experience: Project Coordinator experience preferredExecutive Administrative experience is preferredPrevious project software experience welcomed: Procore, project dashboards like Power BI or project scheduling tools Skills and Competencies:Excellent written, verbal and presentation skillsDetail oriented with excellent organization skillsProficient in working with Microsoft Office Products including Word and ExcelMust be able to learn internal systems: Procore, Sage and CRMProficient in PDF creationMust have valid state driver's license and good driving recordWork Availability:Must be able to travel overnight on occasion as needed for internal or customer meetings. Travel expectations are less than 10%. Must maintain regular and acceptable attendance at such level as is determined by managementMust be available and willing to work after standard hours and/or weekends as the employer determines are necessary or desirable to meet its business needsPhysical RequirementsIn office setting, including sitting, some bending, some lifting, walking and viewingPersonal vehicle used for offsite meetings, events and meal pick up on occasion ACKNOWLEDGEMENT: The Employee is expected to comply with and support the enforcement of Allied Fire Protections policies, applicable regulatory and statutory requirements.I have read and understand this explanation and job description. PI26907e257b5f-25660-35859501

Keywords: Allied Fire Protection, Baytown , Executive Assistant, Other , Pearland, Texas